The Board held the monthly meeting on March 21,2022 at 7:00 p.m. at the DeLoyd Larsen residence. Those in attendance, Louis Lemon, Paul Horton, Dayle Williamson, Jenny Tricker, Allen Curtis, DeLoyd Larsen, John Cederberg, Jerrold Sovey and Bev Morton. Angie Paul Unruh could not attend. Chairman Lemon called the meeting to order at 7:05 p.m.
Added to the agenda: Nothing added.
Board minutes of February 17, 2022 – The minutes of the February Board meeting were reviewed and there was a motion by Bev Morton and a second by John Cederberg to approve the minutes. Motion carried.
Treasurers Report, Townhouse Account – (Presented by Louis) Regular expenses for the month were $4,334.86. One Certificate of Deposit will mature on 5/8/2022. Total assets as of February 28, 2022, were $148,901.58. Two townhome owners are in arrears for monthly dues.
Annual Account – Expenses for the month were $1,195.17. Ending balance as of January 31, 2022, was $45,821.49.
Bills received prior to the board meeting – Annual account, $1,603.17 – Townhouse $4,334.86. Annual dues payments were due on January 31, 2022. As of March 21, 2022, 209 homeowners of 222 had paid their dues. (a gain of nineteen for the month) Late payment notices will be provided. Late charges of $10.00 will be imposed after March 10, and an additional charge of $25.00 on the 10th of each month thereafter if the dues are not paid. Leins are filed after the April Board meeting. DeLoyd Larsen noted there would be one additional payment of $135.00 for the month for replacement of the light bulb on one of the four light poles in Thies Cove Drive. There was a motion by Jenny Tricker and a second by Jerry Sovey to approve the Treasurer’s report and authorize payment of the bills. Motion carried.
Hospitality – Four property transfers are underway. Owners Kenny James at 5115 Disbrow Ct, Kyle and Jessica Hershberg at 5100 Disbrow Ct, and Jon and Katherine Morten at 5319 S 73. Bev Morton has made the visit to 5100 Disbrow Ct. and will follow up on the other one. DeLoyd Larsen will do the 5519 S 73rd location. Denise Tewes of 5506 S 73rd is also transferring her house to JBS Development LLC.
Snow removal – Townhouse – There were two light snowfall events during the month. While the second snow was around two inches and destined to melt quickly, removal was approved. The Stohl Grading, Inc. contract calls for payment of five snows. Two were prepaid prior to the season and the Association will owe the contractor $6,480.00 at the end of the season. So far this season, snowfall has amounted to 5.1 inches with 50.1 recorded as of the board meeting date last season. The normal snowfall to mid- March in Lincoln is 24.3 inches.
Common’s area work – Dayle was authorized to locate a fence contractor to bid on replacement of three or more section of wood fence. Spring seeding of bare areas was discussed. Fall seeding was preferred. Stump removal was discussed. DeLoyd and Dayle will identify several stumps that are in “prominent” locations for removal and seek a bid for the work.
Garage sale Update – Bev has been in contact with Edenton North and the Garage sale dates are set for May 12-13-14. The current plan is to do the advertising through social media as well as utilizing the two Association’s normal means for sharing information.
New business and action items –
- Irrigation system – DeLoyd reported that along with Paul, Allen and Dayle, a meeting was held with Judson Irrigation, Inc. at their office located at 3901 S. 6th Street. Prior to the meeting, Judson staff members had evaluated the irrigation system and the proposal was reviewed. Four phases for improvement were suggested. The first phase the Judson staff needed attention was replacement of the pump. The best guess was the pump was nearing 30 years of use. The estimated cost of the first improvement was $10,750.00. The other phases would follow as the needs arise. The plan would include replacing main water lines (small pipelines and sprinklers in townhomes not included) in the three-set system (South of Edenton Road – North of Edenton Road, East of drainageway – North of Edenton Road, West of the drainage way) at estimated costs of $67,850.00, $105,484.00, and $89,790.00. Discussion followed with a talking point outline from Dayle on the advantages of pump replacement and a paper from Allen regarding covering the cost of the system replacements. Discussion followed on the fact that the local pipeline distribution system for the seventy-two townhomes would not be included in the system update. Dayle suggested this would be a homeowner responsibility in case their local distribution system required an update. (The local distribution systems were put in place as required by the Covenants by the builder as each townhome was constructed and funded as part of the building cost) Jerry felt this would be asking far more from homeowners and their would-be strong objections. Maintenance would continue by the Association for sprinkler head replacement and broken pipelines. The need for an in-depth informational program for townhome owners was discussed. This effort could get underway at the June annual meeting. There was a motion by Jerry Sovey to authorize DeLoyd Larsen to secure a contract with Judson Irrigation, Inc. to replace the pump, with the signature of Association President Louis Lemon, and proceed with the installation prior to irrigation season if possible. The Motion was seconded by Allen Curtis. All members voted in favor.
- Editing was completed on a policy statement regarding the Townhouse irrigated areas. The policy statement will be included in the March newsletter. There was a motion by Allen Curtis and a second by Bev Morton to approve the policy statement with the changes included at the meeting. Motion carried.
- The need for a tree count of ash trees and Scotch pines trees in the Commons was discussed. Dayle also suggested that Association members from outside of the Board could be considered as a sub-committee to recommend species of trees that should be planted, and outline ash tree removal policies. The city is removing green ash trees and replanting other species soon after the removal. Several board members felt this may not be and effective way to approach the removal process. A couple of people with Master Gardener experience were identified and Bev will make contact and get back to Dayle if they will be willing to serve.
- Louis reported the website has the basic content and pictures and other information will soon be added. It does have an area with information that will not be available to the public and log in credentials will be required. Word Press was used to update the site, and this will be more user friendly to add information with time saving measures. Authorization was given to pay the webmaster when Louis finds the work is complete. Board members are encouraged to check the site at EdentonHOA.org as basic information is now available.
The next meeting will be on April 18, 2022. The location or method to meet will be determined. Board will meet in-person at the DeLoyd Larsen residence.
The meeting was adjourned at 8:42 p.m.
Dayle Williamson, Secretary